legislation, jurisdiction, authority and machinery of Government.Records with archival / enduring value to the State of New South Wales and which meet one or more of the building the Archives policy objectives, by providing evidence of: The ongoing usefulness or significance of records, based on the evidential, administrative, financial, legal, informational and historical values that justify the permanent retention of records as State archives.Īdapted from: Queensland State Archives: Glossary and Society of American Archivists : A Glossary of Archival and Records Terminology the assessment of opportunities and risks associated with the creation and management of records.the identification of business needs, regulatory requirements and societal expectations relating to records, and.It combines an understanding of business activities and their context with: Administrative records are common to most or all organisations.Īppraisal for managing records is the recurrent process of evaluating business activities to determine which records need to be created and captured as well as how and how long the records need to be kept. Records that are created to document and support the operational or administrative activities of the agency, such as finance, human resources, equipment and other facilitative operations. Depending on the nature of the transactions involved, an activity may be performed in relation to one function, or it may be performed in relation to many functions. The scope of the activity encompasses all the transactions that take place in relation to it. An activity should be based on a cohesive grouping of transactions producing a singular outcome. The second level of a business classification scheme. Major task performed by a business entity as part of a function. Records in frequent use, regardless of their date of creation, required to perform current business operations, usually easily accessible to the user(s). May contain part of a series, or may contain one or more series.īettington (ed.), Keeping Archives, 3rd edition, p. Public offices can also grant early access to records that are less than 30 years old.Ī group of records transferred at one time from the same source. Access directions are made according to guidelines issued by the Attorney General. A CPA direction does not affect other entitlements of access. A closed to public access (CPA) direction closes the records for a specified period. Public access is authorised by public offices making access directions.Ī direction made by a public office to open or close a series, group or class of records in the open access period to public access.Īn open to public access (OPA) direction allows access to anyone. ![]() Under the State Records Act 1998, the public is entitled to access records over 30 years of age. Right, opportunity, means of finding, using or retrieving information. Terms that have not been referenced are taken from State Records NSW's own publications. Where applicable, definitions are followed by a brief citation. Terms chosen are those used in the NSW public sector and the definitions reflect this usage. This glossary is not a comprehensive listing of all terms used in records management.
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